Handling Offline Donations
The Crowd Fundraiser plugin adds an offline donation mode to Seamless Donations. Essentially, it adds a Donation record to the Seamless Donations database but marks it pending. The Pledges item on the dashboard left-hand menu brings up a display of pledges made but funds not yet received. An admin can then manipulate entries in this table, such as deleting old pledges that are not likely to be made. Each pledge is given a 6-letter ID that should be written on the check or noted on the bank transfer to help match the pledge with the actual donation. When the money is received, the admin can either “Receive” the donation as pledged or “Receive Different Amount” for a donation with an amount different from what was pledged.
Since this table captures the full details of the donation (such as in honor of, and addresses) as entered by the donor, it is better to leave a record than prematurely delete it.